Listen to this articleDATABASICS provides cloud-based Expense Reporting, Timesheet Management, and Invoice Processing automation. Providing global solutions in more than 120 countries, DATABASICS provides web-based and mobile business solutions to a broad spectrum of industries.
For over 20 years, DATABASICS has solved problems in expense reporting, time tracking, P-Card program management, leave management, and receipt capture for leading organizations around the world. Headquartered in Reston, Virginia, the company also has offices in Montreal, Quebec.
Below is our interview with Jennifer Duncan, Marketing Director at DATABASICS:
Q: You’ve recently announced that you will be attending GPUG Summit 2017; could you tell us something more?
A: GPUG Summit 2017 is a conference where thousands of Microsoft Dynamics GP users, admins, and partners gather to learn and network. This year, the conference is taking place in Nashville, Tennessee, so it promises to be a good time with not only Microsoft leadership keynotes and product roadmaps, but an exciting opportunity to explore Nashville’s sights, sounds, and good eats.
You will find DATABASICS at the tradeshow, where we’ll be exhibiting our timesheet and expense reporting add-ons for MS Dynamics GP users. We love the opportunity to meet with clients and new friends to talk about business intelligence, industry challenges, and the solutions we can offer to make their jobs easier.
It’s a great reason to leave behind our computer screens and really engage, people-to-people. After all, that’s why we’re in this business: for people.
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Q: What makes DATABASICS a good choice?
A: DATABASICS regularly stands out from the competition because of its prioritization of customer support and its highly functional products. Meeting the needs of both end users and administrators can be tricky, but DATABASICS Time & Expense is built to do just that. Our twenty years of experience have shown us that while it’s necessary to make an excellent product, that product needs to make a difference for the real people using it.
Specifically, for Microsoft Dynamics, DATABASICS integrates tightly with Microsoft Dynamics GP, AX, SL, and NAV to bring together essential business systems into an easy-to-use system built for Dynamics. The result is bi-directional data flow with real-time updates, less manual effort since it’s no longer necessary to extract and import data files, and reduced errors since data integrity remains intact through automation. Our customers choose to work with us because our software is fast and simple, we have one mobile app for timesheets and expense reporting, we’ve been a Microsoft Dynamics Partner since 2004, we have robust reporting tools and notifications, and we provide award-winning support.
What we do—building timesheet and expense reporting software—may not sound glamorous, but it’s necessary, especially for the companies in more than 120 countries around the world that we help. Those companies are making hit music, building innovative technology for the way we travel, and saving our oceans (among many, many other inspiring and important organizational missions). Working in the background to help other companies grow and succeed is a real pleasure and a job that we take seriously.
That means that we’re here 24/7 to answer questions and solve problems, working around the clock making upgrades and updates so that our customer doesn’t lose productivity. We’ve made a real commitment to the real people who need us, going beyond words to do the real work it takes to provide the best.
What’s also unique about DATABASICS is how it combines Time + Expense. These systems are usually built separately, but we’ve found that combining them gives our customers open communications between their business systems. The result is a savings in time and money across all of their critical departments. Combining Time + Expense also provides a centralized place for employees to do their timesheets and file their expense reports, allowing employees to get back to their real jobs instead of wasting time in different systems. The goal is to simplify the experience for the end user while preventing complications, decreasing the workload, and maintaining compliance. Plus, this single system comes with all the latest innovations, leveraging new and existing technologies to continuality improve on time tracking and expense reporting. What you get is an all-in-one experience for employees and end users that combines Time + Expense for a simpler, yet more efficient system that doesn’t sacrifice functionality for ease of use.
Q: Can you give us more insights into your software solutions?
A: DATABASICS’ software solutions go beyond timesheet and expense report basics like easy entry and an intuitive system. DATABASICS Time, for example, comes with automated leave management so that employees can enter time off requests and can look up with accuracy and in real-time how much time they’ve accrued whenever they want from the convenience of the mobile app. That same mobile app makes expense reports easy. With Receipt EXPRESS, users can create instant expense reports by simply taking a photo to capture receipts, letting the system read the receipt data, and then the system automatically populates and enters information from the receipt like the date, amount, and vendor name. All you have to do is review the populated data and just hit submit.
These tools are built in such a way that the impact makes a significant difference in the way employees and administrators approach their work. Having solutions specifically solving an organization’s unique requirements and pain-points gives them an easy-to-use system that is built to meet 100% of their requirements.
We want users to not be bogged by a system that’s “good enough” or requires workarounds. We want to give our clients a solution that not only “does the job,” but is easy to use and intuitive so that users can get in and out of the system, doing their timesheets and expense reports in a matter of minutes. These savings in time can be allocated towards more productive tasks within the organization. Over time, the proven value seen is not only in the cost and time savings, but it also affects end users and increases overall employee satisfaction. We want to reduce the end user stress and anxiety often associated with completing these necessary tasks. We have found time and time again that by giving employees the right tools to do their job, it makes work life easier and it directly effects how they feel about their workplace. After all, 92% of employees say that having the technology to do their job efficiently affects their work satisfaction (Ultimate Software).
Integrations are also a major part of our software’s success. Specifically, our customers see a huge benefit in taking advantage of our direct open data integrations with Microsoft Dynamics GP, AX, SL, and NAV along with often-used systems like ADP, Sage Intacct, and Oracle NetSuite. We integrate seamlessly with all major ERP, HRIS, payroll, or CRM systems.
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Q: What can we expect from you and your team in next four months?
A: DATABASICS will continue to grow and provide solutions for timesheet and expense report challenges around the world. As a privately-owned company, we have the benefit of making decisions that are best for not only the company, but also for our employees, so we will continue to support them through whatever the future holds as we look into expansion beyond our U.S. and Canadian locations and into Europe.
You can also find us at not only GPUG Summit 2017, but at Sage Intacct Advantage 2017 and Ceridian Insights 2017, all during the month of October 2017. We’ll be busy providing our industry insights and showing the world our innovative, practical solutions to meet their timesheet and expense reporting challenges.
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