Listen to this articleBelow is our recent interview with Tim Glendenning, from OnTheClock:
Q: Could you provide our readers with a brief introduction to OnTheClock?
A: Created in 2004, OnTheClock is a time clock software company that specializes in employee time tracking for small businesses to generate accurate time cards to streamline the payroll process. Our goal is to offer a time tracking solution that unites employers with their employees by eliminating paper time cards and preventing payroll errors.
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Q: How your time clock works?
A: Our time clock system only takes about two minutes to setup and start using. All accounts start off with a 30-day free trial. Once the trial is created, the business owner or assigned administrator on the account will add the company’s employees. After the employees have been added, they will be notified via text message or email.
Employees will have their own login credentials to punch in and out from the method assigned by the administrator on the account. Since our system is completely web-based, all clock in and out times are automatically saved to that individual employee’s time card.
We offer a variety of features for employers to choose how they want their employees to punch in and out. These features include GPS, geofencing, IP recognition, mobile app, biometric, and more.
After the workweek is over, the employees’ time cards are automatically calculated to reflect hours worked, paid time off, overtime, personal, holiday, sick, and vacation days. After the time cards are approved, you can conveniently send them over to your payroll provider via direct API integration, excel, PDF, or email. From here the payroll process is started to ensure employees are paid on time.
Q: You’ve recently released a new feature in your employee time clock system. What is it about exactly?
A: We have released a new feature in our OnTheClock Pro program that allows accountants to invite their clients via email to use OnTheClock so they can easily access their clients’ time cards for payroll. This is completely free for accountants, payroll providers and bookkeepers. The intuitive feature also allows current users of OnTheClock to send an email invite to their accountants and/or payroll providers to join OnTheClock.
This new time clock feature of ours is designed to give accountants a much easier experience when it comes to gaining accessibility to their clients’ employee time cards for timely payroll processing.
Q: Can you give us insights into your features?
A: Accountants can set up and add their clients in four simple steps:
1. Create your OnTheClock account as an accountant.
2. Once logged in, invite your clients to start using OnTheClock.
3. Clients set up their own OnTheClock accounts and add their employees.
4. You now have access to account data and timesheets from your clients.
Processing payroll for your clients is just as easy.
1. Log into your OnTheClock account.
2. Select the client you would like to access.
3. Export, print or send time data into your accounting software.
4. Process payroll as you normally would.
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Q: What can we expect from OnTheClock in the future?
A: We are constantly evolving and listening to our user’s feedback for ways to improve. We are currently working on another feature to be added called ‘Employee Messaging’ that will allow everyone within an organization to message one another inside our time clock system. This is designed to improve communications for job-related tasks, duties and other important company topics.
OnTheClock is dedicated to changing the way companies track their employees’ time through a sustainable resource that not only improves their business, but also the environment by eliminating paper time cards.
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